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Belgian Ministry of Justice selects I.R.I.S. for the extension of its electronic document archiving solution
Late 2006, I.R.I.S. was selected by the Ministry of Justice for the initial test phase of the JustScan project following a public call for tenders. As of 2007, 5 pilot locations (the Judicial Districts of Antwerp, Bruges, Brussels, Liège and Mons) were supplied with the I.R.I.S. solution. At the end of 2010, the satisfaction of the users and decision-makers lead to the signing of a new contract: I.R.I.S. is now in charge of expanding the project to the 22 remaining Judicial Districts in the country.
The solution consists of a mix of I.R.I.S. technologies for scanning, recognition, compression and electronic management of documents to deliver digital judicial files. The software base of the solution consists of IRISPowerscan(TM) , IRISPdf(TM) Server, iHQC(TM) and IRISNext(TM) . The forecasted amount of judicial files to be processed by the system is almost 24 000 per year. Several big court cases have already benefited from the solution, leading to digital distribution of indexed and fully searchable documents involved in the cases, instead of paper copies - sometimes up to several million pages per trial.
The Belgian Ministry of Justice now puts in place a solution capable of providing a fully functional, partially centralised, electronic document management system based on web technologies that will nonetheless permit decentralised digitisation of documents. The provided solution enables storage, recovery and handling of documents and images while having the capacity to manage a predicted increase in the number and volume of trial files. The aim is to bring about reduced use of paper and totally electronic file management covering all the documentation needed in processing any future judicial file as well as to provide a web interface for all end users.
Etienne Van de Kerckhove, CEO of the I.R.I.S. Group, comments: "We are very happy with the positive feedback provided after the initial phase, that proved how much the users have appreciated the new system, that dramatically improves the quality of the "judicial service" with much lower costs. One of the major challenges was to provide the Ministry of Justice with a thoroughly secured installation. The set of functionalities, another important challenge, was built taking into account the users' expertise, enabling gradual appropriation of the tool, as well as a high level of acceptance among these users. One can imagine how much the use of the JustScan system changes the way the courts and lawyers work today !"
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