In social organizations such as nursing homes, aid organizations, welfare organizations, and foundations, numerous tasks need to be handled daily that often do not directly pertain to their core activities. The processing of paper and email invoices, for instance, involves manual, repetitive, and error-prone tasks similar to those in other industries. From invoice processing to document archiving, there is a lot to be done. However, this area holds significant potential for optimizing processes and making routine tasks more efficient.
Digitization and process automation are important for social organizations because they reduce costs, increase efficiency, and create more space for primary activities. Based on customer experiences, the following six features play a key role in the successful automation of workflow processes in SAP for invoice processing, approval, and archiving:
1. Automatic Data Extraction and SAP Integration
inPuncto’s solution enables automatic data extraction and integration into SAP, allowing both document header and line item data to be automatically read. This significantly eases the verification and validation of invoices, speeding up the matching process with SAP master data.
2. ICR/OCR with AI Technology
A crucial component of this solution is the use of leading OCR/ICR technology (Optical Character Recognition/Intelligent Character Recognition) combined with AI methods. This enables not only the reading of structured data from predefined templates but also the processing of unstructured data within a document, especially invoices. The use of artificial intelligence (AI) further optimizes the accuracy and speed of the processes. Even the most complex documents can be processed with high precision.
3. Seamless SAP Integration for Data Protection and Security
Direct integration with SAP provides a major advantage by ensuring seamless data transfer without requiring separate integrations. Data protection and security are given top priority and are ensured through SAP integration.
4. Support for Various Invoice Formats
The inPuncto solution supports various invoice formats – from paper invoices (scanned invoices) to data exchange invoices (EDI), email/PDF invoices, and electronic invoices in XML format, such as XRechnung, ZUGFeRD, and other e-invoice formats.
5. User-Friendly Inbox Cockpit
A user-friendly inbox cockpit provides better insight into invoice processing and ensures maximum transparency and control over all invoice workflows. A variety of intervention and evaluation options are also available directly in your system.
6. AP Archiving with Information Lifecycle Management (ILM)
Option Document archiving with inPuncto’s SAP-certified archiving software ensures the legally compliant storage of invoices and other documents, allowing users to act in a revision-secure and data protection-compliant manner at all times. With minimal implementation and customization effort, the lean software proves to be particularly efficient.
Competent Partner for the Digitization of Social Organizations
As a leading software developer in the field of document management in SAP, inPuncto is the ideal partner, providing expertise, user-friendly tools, and adaptable solution approaches. By automating document processes, social organizations can enjoy many benefits: saving time, reducing paper stacks, complying with legal regulations, and most importantly, focusing on their primary activities.
For further questions about our SAP projects for social organizations, feel free to contact the inPuncto team!
Digitization and process automation are important for social organizations because they reduce costs, increase efficiency, and create more space for primary activities. Based on customer experiences, the following six features play a key role in the successful automation of workflow processes in SAP for invoice processing, approval, and archiving:
1. Automatic Data Extraction and SAP Integration
inPuncto’s solution enables automatic data extraction and integration into SAP, allowing both document header and line item data to be automatically read. This significantly eases the verification and validation of invoices, speeding up the matching process with SAP master data.
2. ICR/OCR with AI Technology
A crucial component of this solution is the use of leading OCR/ICR technology (Optical Character Recognition/Intelligent Character Recognition) combined with AI methods. This enables not only the reading of structured data from predefined templates but also the processing of unstructured data within a document, especially invoices. The use of artificial intelligence (AI) further optimizes the accuracy and speed of the processes. Even the most complex documents can be processed with high precision.
3. Seamless SAP Integration for Data Protection and Security
Direct integration with SAP provides a major advantage by ensuring seamless data transfer without requiring separate integrations. Data protection and security are given top priority and are ensured through SAP integration.
4. Support for Various Invoice Formats
The inPuncto solution supports various invoice formats – from paper invoices (scanned invoices) to data exchange invoices (EDI), email/PDF invoices, and electronic invoices in XML format, such as XRechnung, ZUGFeRD, and other e-invoice formats.
5. User-Friendly Inbox Cockpit
A user-friendly inbox cockpit provides better insight into invoice processing and ensures maximum transparency and control over all invoice workflows. A variety of intervention and evaluation options are also available directly in your system.
6. AP Archiving with Information Lifecycle Management (ILM)
Option Document archiving with inPuncto’s SAP-certified archiving software ensures the legally compliant storage of invoices and other documents, allowing users to act in a revision-secure and data protection-compliant manner at all times. With minimal implementation and customization effort, the lean software proves to be particularly efficient.
Competent Partner for the Digitization of Social Organizations
As a leading software developer in the field of document management in SAP, inPuncto is the ideal partner, providing expertise, user-friendly tools, and adaptable solution approaches. By automating document processes, social organizations can enjoy many benefits: saving time, reducing paper stacks, complying with legal regulations, and most importantly, focusing on their primary activities.
For further questions about our SAP projects for social organizations, feel free to contact the inPuncto team!
