Why COSYS has the best stocktaking software for retail businesses: 5 key benefits

Retailers must conduct regular stocktakes to maintain accurate inventory records, which are essential for effective business operations. A stocktake helps identify discrepancies between actual stock and recorded inventory, revealing issues like theft, misplacement, or data entry errors. It also enables better forecasting, purchasing decisions, and financial reporting. Without accurate stock data, retailers risk overstocking, understocking, or disappointing customers due to unavailable items. In short, stocktaking ensures transparency, efficiency, and profitability in retail management.

Common bottlenecks in stocktaking include manual data entry errors, mislabeled or misplaced items, lack of real-time system integration, and inefficient workflows that slow down the counting process. These issues can lead to inaccurate inventory records, wasted staff time, and disruptions to regular store operations. Minimizing these bottlenecks is crucial because a smooth and efficient stocktake reduces downtime, improves data accuracy, and allows businesses to make better purchasing and sales decisions. In turn, this leads to improved customer satisfaction, reduced losses, and overall stronger inventory control.

COSYS offers a comprehensive stocktaking software solution designed to streamline inventory counting processes for businesses of all sizes and especially retailers. The COSYS stocktaking app enables efficient and accurate stock counts through barcode scanning using smartphones or mobile computers. This mobile solution allows for both online and offline data collection, ensuring flexibility in various operational environments. Captured data is seamlessly synchronized with the COSYS WebDesk, a browser-based backend system that facilitates data management, analysis, and reporting. The software supports integration with existing ERP systems, enhancing overall stocktaking efficiency.

These 5 key Features will take your annual retail stocktake to the next level:

• Automatic counting (quantity 1) with barcode capture: To optimize the inventory workflow, items can be recorded using the Quantity always 1 function. As soon as you activate this option in the entry screen, the system automates the quantity count for each scan, the system automatically enters the item with the quantity 1 and later combines it with identical items. This procedure facilitates the precise counting of items by barcode scan and reduces the likelihood of careless errors and incorrect entries.
• Full text article search: In addition to scanning EANs or article numbers, articles can also be identified using a full-text search. By entering a keyword or part of the article description, users can quickly and accurately locate the correct article during stocktaking.
• Multi-client capability: With multi-client capability, you can perform stocktakes simultaneously across multiple warehouses and locations. The system keeps inventory data from each site clearly separated, ensuring accurate and independent results without any data overlap. If needed, client-based data separation can also be enabled as an optional feature.
• Article variant support: The COSYS stocktaking app makes handling article variants easy by automatically displaying possible options when an EAN or item number is linked to multiple products. This ensures accurate selection and clear distinction between product variants during the stocktake.
• Capturing on product group level: For articles that can’t be recorded individually, capturing them at the product group level offers an efficient alternative. Simply select the relevant product group and enter the corresponding quantities and prices. Product groups can be entered manually in the app or by scanning a product group code.

COSYS delivers a powerful and flexible stocktaking solution tailored to the needs of modern retail businesses. By addressing common stocktake challenges with smart features like automatic counting, multi-client support, article variant handling, and full-text search, the software ensures faster, more accurate inventory counts with minimal effort. Whether you're managing multiple locations or conducting a complex annual stocktake, COSYS provides the tools to streamline the process, reduce errors, and improve inventory accuracy—ultimately driving greater efficiency and profitability in your retail operations.

Hint: You can download a demo version of our stocktaking app for free! Check out the info links! In addition, you will also find a link to our website with more information on our stocktaking product.