DocBridge FileCab: Central processing of decentrally produced documents

Integration of PC documents into central output management reduces processing costs on an ongoing basis

Böblingen/Germany, (PresseBox) - Compart, a supplier of scalable and platform independent output management systems (OMS), is expanding its portfolio: DocBridge FileCab is now available for companies of any size across all sectors as a solution for the integration of decentrally produced correspondence into central document processing and release systems. This particularly applies to office documents which are produced at PC workstations. DocBridge FileCab centralizes these processes by embedding the individual letters into the bulk processing system - for all common channels such as printing, email, web portal, archives, etc. It is also possible to release the documents via e-delivery (E-Postbrief) by Deutsche Post.

DocBridge FileCab is a new input channel for the product DocBridge Pilot, which has been successful for many years. This is database-supported, platform independent software which can be used to create tailor-made mail pieces for each output type. Data streams can be sorted and grouped, the delivery can be optimized for the carrier and inserts can be added dynamically. DocBridge Pilot also supports the electronic payment of postal charges (IT franking)). Through the use of DocBridge FileCab, companies will now be able to also save their office documents in the same mailing pool so that they can be further processed centrally.

The principle: Once the document has been produced at their PC workstation, the employee sends the document to DocBridge FileCab through the printer driver. The software checks the document against defined rules - for example, whether the designated font types have been used in accordance with the corporate design. Addresses are also automatically checked and corrected. Once all criteria have been fulfilled, the document is transferred to the central company electronic mail processing system or is sent for archiving. DocBridge FileCab converts the document into an application-independent format and sends it to DocBridge Pilot, where the documents are optimized as usual, sorted and released via the various channels. This is also where the office documents can be combined with those from other business applications. Decentrally produced documents will then be processed centrally.

Cost-optimized printing and dispatch

In addition to the described process stages, DocBridge FileCab also has other functions. Metadata for further processing can be read and displayed - a crucial requirement for the preparation of control files for complete archiving. It is also possible to pass the document on to an external service provider and to connect other office applications.
The use of DocBridge FileCab offers even more benefits: In addition to the opportunity to use the postal charges usually charged for bulk dispatches, it will result in the improved use of personnel resources. The omission of manual printing, enveloping and stamping in addition to cumbersome “additional tasks” such as loading paper and changing toner will disburden the employee and increase their productivity. Material costs are also reduced. By printing centrally using specially set up bulk printers, the individual printers in the departments are conserved.

A further advantage of DocBridge FileCab is the opportunity to send information for inserts along with the document, which will be kept centrally available in the system. This electronic administration provides additional savings potential.

Compart

Compart is a leading manufacturer of scalable and platform independent software solu-tions for the processing and optimization of documents and data streams from different sources and for all common output channels.
The DocBridge product family enables the flexible and efficient processing of high-volume data streams and documents - these can be prepared for transfer to required output channels such as printers, archives, email, hybrid mail solution or web portals. These include solutions for the optimization and conversion of document formats or their mod-ification, the display of these documents and the comparison of documents with the same content but different formats.

Due to the high vertical integration and independence of operating systems, Compart’s products can fulfill complex requirements relating to reproduction quality, performance and platform independence. Compart’s products can therefore support almost all common system platforms, including Windows, UNIX and z/OS in the mainframe segment.
Compart solutions are used by medium-sized to large companies in all sectors. Their im-plementation and maintenance are dealt with by the company’s subsidiaries Compart Deutschland GmbH, Compart North America Inc., Compart Iberia S.L., Compart Nordic ApS., Compart France S.A.S. in addition to numerous partners in a flanking offer of support and consultation services and project management.

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