basan group: SAP migration and Europe-wide rollout in as little as four months

SAP ERP as Software as a Service in the computer service centre of Pironet NDH

Cologne, (PresseBox) - As a part of a complex migration process, the basan group, Europe's leading commercial enterprise for cleanroom products, has successfully transferred its existing SAP R/3 system to the current SAP ERP 6.0 technology. In addition to the completed migration, the entire SAP environment was transferred to the computer service centre of Pironet NDH as part of a joint project with the SAP consultant company, Gambit Consulting. Pironet will immediately assume responsibility for operations, based on IT service management principles conforming to ITIL. The solution specifically includes the modules financial accounting / controlling (FI-Co), materials management (MM), sales & distribution (SD) and warehouse management (WM). In the first stage, basan users in Germany, Italy, France and the Netherlands will benefit from the optimized support for their business operations.

basan's high level of customer orientation forms the basis for the company's order and delivery processes, which are supported by SAP ERP. For instance, basan operates so-called consignment stock directly on-site for certain customers in the pharmaceutical and semiconductor industries. The entire basan portfolio is available: high quality cleanroom products ranging from consumables such as wipers, gloves, paper, packaging, disposable and reusable clothing to floor coverings, decorative articles and furniture for cleanrooms, sterile rooms and controlled production areas. This ensures that all the required products are made available to customers at all times. The goods are available on-site and remain the property of basan until they are purchased by the customer.

To ensure optimum technical support for these business operations, basan's SAP system is to a large extent closely integrated with those of the customers. Likewise, the information technology of the logistics services provider Schenker is linked, and the newly-ordered goods are transported to the basan warehouses - at the customers' as well as the provider's sites. This enables a direct exchange of order data from basan's own SAP system to the IT of the forwarding agent via interfaces. This kind of large-scale integration of business processes, which includes customers and service providers, requires 100% support from the information technology used - support that will carry the basan group in its rapid expansion to Asia.

Important: Country-specific compliance requirements

For this reason, the changeover from the SAP R/3 system release 4.6C used so far to the latest SAP ERP technology (SAP ERP Central Component 6.0) was absolutely essential. Very tight schedules also played a major role when forming the project team comprising Gambit Consulting and Pironet NDH, so that any effects on the business operations could be avoided right from the beginning. basan Managing Director Frank Braun, who is in charge of the project says "Being a medium-sized company that must react quickly to developments in the market and the business, we achieve the best results with a medium-sized project team like Gambit and Pironet NDH, which distinguishes itself by its flexibility, mobility and cooperation on the same wavelength".

In view of the rollout in four countries and taking specific requirements into consideration, it was very important for us to have project partners with the relevant international experience. Markus Gaganis, project leader at Gambit Consulting, reports that "The work of introducing financial accounting in France, Italy and the Netherlands, and adapting system settings to conform to national compliance regulations calls for appropriate experience in execution of international SAP migration projects".

"Over and above the migration project, the large-scale integration of basan's business processes and IT systems with its customers and logistics services providers, the strong customer orientation and the international setup of the company with a focus on expansion makes high demands on the everyday use of information technology. Only an extremely efficient ITC outsourcing service provider can fully meet these demands", explains Felix Höger, Director of Pironet NDH. Customers in the semiconductor industry for instance, expect that basan products required for production in cleanroom conditions, such as overalls for employees, are delivered reliably and at short notice.

"For this reason, our tailor-made concepts - which fulfil all the requirements in terms of availability, performance, safety and scalability, as well as meeting individual adaptation of Service Level Agreements - are aimed particularly at medium-sized companies with international setups and strong potential for growth", says Felix Höger.

About basan
basan is a leading provider of cleanroom products in Europe and Asia. The product portfolio comprises more than 4500 high-quality cleanroom products ranging from consumables to fixtures and fittings. The basan FULL SERVICE CONCEPT offers a wide range of consultancy services and services such as training for personnel, seminars, logistics services and electronic transmission of orders to customer SAP systems via interfaces, as well as complete SAP system integration.

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About Gambit
The range of services offered by GAMBIT includes management, IT and financial services supporting the SAP product range. GAMBIT operates as an official consulting and implementation partner of SAP. GAMBIT specialises in designing and implementing international IT strategies and process integration with SAP and all the relevant associated technologies for large and medium-sized companies. With its internationally experienced consultants, the company handles projects throughout Europe, the USA, Asia and Australia with country-specific know-how for practically all countries.


PIRONET NDH (established in 1995) offers innovative solutions for the creation, synchronization and distribution of digital content of all kinds, as well as for the optimization of internal and external business processes. The company's main areas of expertise include consulting and conceptual services, software products and the operation of business-critical infrastructures and applications. The listed technology firm is based in Cologne and employs over 400 people across several branches and offices throughout Europe. Its clients include both medium-sized companies and international corporate groups.

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