Management of all e-mail data and SharePoint documents: IXOS® at the Microsoft® IT Forum in Copenhagen, Denmark

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Grasbrunn, Munich 11/05/2002 - IXOS SOFTWARE AG presented its document management solutions for Microsoft system environments at the Microsoft IT Forum in Copenhagen, Denmark on November 19 – 22 (booth 14/15). The new version, IXOS®-eCONserver for MS Exchange 1.9, goes beyond e-mail archiving to deliver complete e-mail management. It enables users, administrators, and companies to manage their e-mail messages more effectively, increase system performance, and meet legal obligations for document retention. Also introducing the new version, IXOS®-eCONserver for SharePoint 2.0, which provides document integration in the Microsoft SharePoint Portal Server.

IXOS-eCONserver for MS Exchange 1.9 greatly extends the standard architecture to allow true management of e-mails, explains Dr. Peter Röscher, Product Line Manager at IXOS. "The new version allows companies to automatically log and archive all incoming / outgoing electronic messages.

In addition, high / low watermark archiving ensures that users don't exceed their mailbox size limit." Business transactions conducted via e-mail are now more secure, thanks to IXOS-eCONserver for MS Exchange.

Version 1.9 offers numerous new features. For example, the journaling feature logs all incoming and outgoing mails and automatically archives these. Banks and other financial institutions will especially benefit from this functionality, because they are required to retain, in a searchable form for several years, all incoming / outgoing mails related to postings, and stock purchases or sales.

High / Low watermark archiving guarantees that there is always enough space available on the Exchange server. When the mailbox size reaches a configurable limit, its e-mails are archived until a predefined minimum mailbox size is reached. Administrators can also set up sub-folders, the contents of which are automatically archived at preset intervals (automatic sub-folder archiving). IXOS-eCONserver for MS Exchange 1.9 also supports the Enterprise Edition of the MS Exchange Server. Because IXOS-eCONserver for MS Exchange reduces the size of the e-mail database, the performance of the Exchange server is noticeably improved. Users gain faster access to their e-mails and no longer struggle with the limited storage space of their mailboxes. At the same time, backup and recovery overhead is reduced and the cost of additional hardware and software is eliminated. This minimizes the TCO (total cost of ownership) for MS Exchange.

IXOS-eCONserver for MS SharePoint 2.0 extends the functionality of the Microsoft intranet portal to include functionality such as long-term archiving and the integration of paper and fax documents. The IXOS-eCONserver for Microsoft SharePoint is seamlessly integrated with the Microsoft intranet portal and enables you to manage the complete document lifecycle.

Document versions are automatically, securely stored in the archive on a continual basis. Not just documents, but also the electronic discussions resulting from the collaborate work on these documents, are archived. Both the documents and the electronic messages are retrievable at any time using either the portal or a link in the file system. By defining retention periods, the end of a document's lifecycle is also confirmed.

"With IXOS-eCONserver for Microsoft SharePoint 2.0, IXOS offers essential functions for every phase of a SharePoint document's lifecycle. This comprehensive functionality provides significantly more advantages than other comparable solutions," adds Dr. Roman Götter, Product Manager at IXOS SOFTWARE AG. Using predefined rules, documents and meta information are deleted from the WebStore and then archived to write-once optical media such as CD and DVD. This greatly reduces the volume of data in the WebStore. "Companies benefit from the secure storage of mission-critical business documents, improved performance of the SharePoint Portal Server, and simplified administration," explains Götter.

About IXOS:
IXOS SOFTWARE AG is one of the world's leading providers of document management solutions, which are seamlessly integrated in the applications that the products support. IXOS solutions optimize and expedite business processes, reduce costs, and enhance the competitiveness of companies.

The modular Solution Suite consists of four product lines, which build on each other and are renowned for their extraordinary degree of scalability, performance, security, and high availability.

In addition to its product portfolio, IXOS offers a broad spectrum of services, including 24x7 support and a global team of highly qualified consultants. Another advantage is its close partnerships with leading international IT providers.

Large corporations in widely varied industries have chosen IXOS as a dependable, strategic partner. There are approximately 2,000 successful installations worldwide. One and a half million users enjoy the benefits of IXOS business document solutions.

IXOS SOFTWARE AG shares are traded on the Neuen Markt of the Frankfurt, Germany stock exchange using the ticker symbol “XOS” (WKN 506150). In the U.S., American Depositary Shares (ADSs) are traded on the NASDAQ stock exchange using the ticker symbol “XOSY”.
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