Swiss Hospital Stephanshorn Selects AnyDoc®Patient Records(TM) to Manage Medical Files Quickly and Efficiently
Manually processing more than 50 different document types poses an enormous challenge for Stephanshorn and incurs high costs. AnyDoc Patient Records will solve this problem by digitizing and automatically classifying documents and data. AnyDoc Patient Records identifies each incoming document, indexes it, and automatically files it to the proper patient record. During this process, the captured data is synchronized with the available patient database. Next, the solution easily and securely delivers the classified documents including the index information to the archiving system. AnyDoc Patient Records reduces document and data retrieval time and allows fast access to required patient data.
Already familiar with AnyDoc Software from their use of OCR for AnyDoc® to automatically capture and process data from their documents, Stephanshorn was looking to enhance the process even further. They wanted to eliminate the need to manually find and copy each requested document from its paper archive, then manually distribute it to the appropriate medical personnel. With the AnyDoc Patient Records solution in place, each document will only be a mouseclick away. The hospital information system has direct access to the archiving system.
"A hospital our size depends on efficient, fast, and reliable records managementand that's exactly what the AnyDoc Patient Records solution offers," said Stefano Raciti, manager of IT and organization at Stephanshorn Hospital. "AnyDoc's numerous customer references and our positive experience with OCR for AnyDoc spoke for them. Looking at the performance, precision, and flexibility of AnyDoc Patient Records really convinced us. And what's more, the cost/performance ratio as well as the service and expertise of the AnyDoc staff are impressive," he continued.
"Many software vendors only classify documents according to a barcoded cover page that the customer needs to generate for each patient record. The record itself is then scanned and archived as a multiplepage document," explains Daniel Izsak, general manager of AnyDoc Software in Europe. "This might allow fast scanning, but it overly encumbers staff thereafter, because they cannot retrieve the necessary documents quick enough or efficiently when needed. AnyDoc Patient Records, however classifies each document within the record automatically."
Depending on the duration of the hospital stay, a patient record can easily contain several dozen pages. In larger hospitals with numerous associated specialized clinics, an automated solution often must distinguish between several thousand document types and classify patient records with more than 100 pages each. With the classification of the documents inside the patient record, specialists and management candepending on their authorization levelfind the required document immediately without wasting time searching through a complete record.
Stephanshorn Hospital was founded more than 30 years ago and now has 85 beds in 53 rooms. In 2008, its 250 employees treated almost 6,300 patients and generated revenue of approximately 42 million Euros.
The AnyDoc Patient Records implementation will begin running in one care unit of Stephanshorn, and the remaining care units will follow sequentially. All patient records including internal and external documents will be available to authorized users at any time.
AnyDoc Software GmbH
AnyDoc Software has been developing awardwinning document, data capture, and classification solutions since 1989. Thousands of companies worldwide rely on AnyDoc solutions to eliminate millions of hours of manual data entry while improving their productivity and data accuracy. Any paper form, record, or document including invoices, remittances, letters, and emails with attachments, can be automatically processed with full data capture without the need for manual keying. Clients include: Calor Gas, Capita Total Document Solutions, Fastenal Company, Sony Pictures Entertainment, the U.S. Census, LeasePlan, Coop, and more. For additional information, please visit www.AnyDocSoftware.com
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