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Cleveland Metropolitan School District Selected as AIIM Best Practices Award Finalist for use of OCR for AnyDoc®
The Carl E. Nelson Best Practices Award presented by AIIM, the Association for Enterprise Content Management (ECM), recognizes excellence in the ECM field. The term "Best Practices" denotes a standard of excellence that has been achieved within an organization and refers to a process or implementation that can be quantified, adapted, and repeated.
"It's an honor to be recognized by AIIM for the commitment we have made to 'Transformation through Innovation' at Cleveland Metropolitan School District," said Joe Podach, deputy chief of operations and performance improvement at CMSD. "Being able to save money while improving our processes has resulted in a great impact at CMSD, and we are continuing to improve our finances, academics, and paper processes," he continued.
CMSD needed an automated system to process the 18,600 free and reduced meal program applications and 18,000 school uniform program applications. Working with Results Engineering, LLC, a Westerville, Ohio-based workflow systems integrator, CMSD implemented OCR for AnyDoc to automatically capture and process incoming applications. OCR for AnyDoc utilizes advanced recognition engines to capture all the desired data from the scanned digital images. The software then verifies the data against CMSD's business rules and databases to ensure accuracy.
Using OCR for AnyDoc, CMSD's uniform and meal programs resulted in a highly accurate and efficient, speedy solution that reduced the need to hire approximately 50 temporary employees, eliminating $280,000 in labor costs. They reduced labor needs by 65 percent, eliminating thousands of hours of manual data entry. Not only did they achieve an ROI within nine months, but with the addition of AnyDoc®INVOICE(TM) as part of an enterprise Procure-to-Pay system, AnyDoc Software will help produce a total cost savings of over seven figures, paying for itself 10 times over in its first five years.
The AIIM Best Practices Award will be presented at the AIIM Expo and Conference in Philadelphia, during the AIIM Annual Awards Celebration on March 31 at The Union League.
This marks the fourth time AnyDoc customers have been finalists for the AIIM Best Practices Awards, including a win for Allegheny County Controllers Office in the large category for 2008.
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